Proposal Submission to SPA
Description
Sponsored Programs Administration (SPA), acting on behalf of The Board of Trustees of the University of Illinois, is responsible for the review and approval of all proposals and proposal updates for research and other sponsored activities that are to be funded by external agencies. We understand proposal development takes considerable time and effort and in order to provide optimal and equitable service to all University faculty, there is a need for a proposal submission deadline.
Policy
Proposals will only be submitted by the institution if the complete proposal adheres to our proposal submission policy. Refer to the Office of the Vice Chancellor for Research and Innovation’s Enforcement Letter dated 2/7/25, and the submission policy for additional information.
Steps for Submitting a Proposal for Review
Step 1: Determine the appropriate proposal type
Step 2: Add all proposal information and documents to a new myProposals proposal transmittal
Step 3: Obtain all necessary project approvals via the myResearch Portal
Step 4: Submit the myProposals proposal transmittal to SPA at least four (4) business days prior to the sponsor deadline date by confirming with the deadline calculator below.
Proposal Deadlines Calculator
Please complete the fields below, then click the "Calculate Deadlines" button. The form will take a few seconds to load the dates.
*The calculator factors in holidays including gift days granted by the university and is based on business hours
Proposal Submission Deadlines
Once you click the Calculate button, please wait a few seconds for the dates to be displayed below.
Related Documents and Resources
- SPA Proposal Field Guide
- myProposals
- MyProposals - PI / Approver Training Guide
- myProposals - Submit a Proposal or Pre-Proposal
- myProposals Help - General Information & FAQs
- SPA Budget Template FY 26
- SPA Budget Tools - FY25
- MyResearch Portal
- START MyResearch Portal Training
- myProposals - Submit a Proposal or Pre-Proposal
- Proposal Update eForm
Related FAQs
- How do I submit an award/agreement at the time of proposal?
- When utilizing the draft materials option, what can be considered as draft materials?
- Do I need to request an exception if I don’t have all materials from subawards?
- Will a proposal be returned to in development status, if the proposal is not accessible in the sponsor system for SPA to review?
- What should I put as the deadline if we are a subrecipient on a project?
- Do pre-proposals, continuation proposals, and supplement proposals fall under the submission policy?
- What if a proposal is submitted without SPA review and then awarded. Is an exception required?
- Do Proposal Updates, Just-In-Time Requests, and incremental funding requests fall under the 4-day submission policy?